Debunking Common Document Management Myths

Debunking Common Document Management Myths
September 11 10:14 2017 Print This Article

There are many misconceptions about document management (abbreviated DM) that hold companies away from switching to electronic documents. Let us separate the myths in the details so that you can make an educated decision.

Myth #1: Document Management Is Simply Too Costly

Companies of any size are searching to chop costs, not spend more money on stuff that they are already doing. A typical misconception is the fact that document management systems are extremely costly to become worth the money. But, on the other hand, scalping strategies really save companies time, money, and sources. Employees at each level spend up to and including third of time trying to find documents and recreating lost or mis-filed papers. Individuals hrs equal to lost money and productivity. With DM, any document can be obtained with only a couple of clicks, and hrs spent searching are reduced to minutes. Your organization begins saving cash on document processes, and employees take more time on mission-critical tasks.

Myth #2: Going Paperless Doesn’t Seem Possible for the Business

Many offices and industries-legal, medical, etc.-are extremely determined by paper files and records they don’t believe they’ll ever escape the paper pile-up. But that is like refusing to visit the physician as you have a lot of health issues. Document management aims to enhance workflows by reduction of your reliance on paper, instead of eliminating paper from every facet of your company.

Myth #3: Paper Is Much More Reliable and Secure

The tangibility of paper documents leads lots of people to think that they’re the greater stable and reliable medium. But, too frequently paper documents are inaccessible to folks who require them. Sometimes another co-worker has got the file you’ll need, or even the document you are searching for is lost or mis-filed. That isn’t reliability. Digital documents tend to be simpler to locate, index, and share. Furthermore, paper documents are vulnerable to thievery, loss, and disasters. When a paper document is finished, it’s gone forever. But, digital documents are correctly supported and could be guaranteed to avoid unauthorized access.

Myth #4: We Do Not Have the IT Staff to keep a Document Management System

Digital systems are made to make business processes faster and simpler. They’re also user-friendly, so with hardly any training everybody at work can make use of the system efficiently. You shouldn’t have for any dedicated IT staff to aid your document management system.

When evaluated on the factual basis, the advantages of document management will easily possess a positive effect on your company with the advantages of reduced costs, greater efficiency that has been enhanced information security.


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